3 tips for planning a spring racing event

Spring racing season has arrived and Funktionality has the low-down on how to make your race day event a success.

When it comes to organising your spring racing event, there’s a lot to consider – from venue to themeing and of course, styling.

But while it will be at the forefront of your mind, the way your event looks isn’t the be-all and end-all (although it’s a nice factor to consider). Keep in mind that the final product should be practical and take into consideration your guests’ comfort.

If you can’t make it to the track on race day, source a venue that is outdoors, has natural lighting or incorporates that spring-time feel to make the most of the season. If that isn’t obtainable, utilise features that can create it – style with greenery walls, light-coloured furniture and seasonal centrepieces.

Follow these three tips and you’ll be well on your way to creating a winning spring racing event:

1. Decide on a theme or accent colour

Deciding on a specific theme or accent colour can help make an event space look less cluttered and more cohesive. Picking a theme or accent colour from the get go ties your event together and helps give off that polished and finished look we all strive towards.

Draw inspiration from the bold colours and patterns of the jockey’s uniforms and the fascinators that spring racing season is notorious for. An accent colour that flows throughout the entire event – from signage and florals to table settings and accessories ties the space together and helps to tell a story.

Pick a theme and run with it. Match your food, beverages, invitations, race book covers, stationary and even staff uniforms to create a cohesive space. Styling with mixed metals (horseshoes on plates, horsehead centrepieces, brushed metal cutlery and charger platers) gives off a luxe and sophisticated look.

2. Create atmosphere with intimate spaces

Creating comfortable areas for your guests to mingle makes the world of difference. Create intimate and private seating areas with gazebos or screens and include informal options such as lounges and bar stool/table combos – even if you’re hosting a more formal sit-down event.

Make the most of the weather and consider hosting a picnic-style event for a more casual setting. Utilise bar tables and stools, ottomans, low tables, lounges, armchairs and plenty of cushions. Add in some outdoor furniture and lawn games to create that perfect spring race carnival atmosphere.

Champagne is a popular drink of choice for race day events so splash out and include a bar in this year’s décor. You’re likely to find that the bar is generally the hub for events like this.

3. Sort out your AV

It may seem obvious but ensure you’ve organised a reliable method to broadcast the race live. The last thing you want at a race day event is for the reception to drop out!

Consult with your event co-ordinator who will be able to tailor the perfect audio-visual package to suit your occasion. Projector or plasma screens and a high-quality audio system ensures all of your guests have the perfect viewing experience.

Need help producing an amazing event? Get in touch with the team at Funktionality here.

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